Schedule of Values Tab
As you work on a contract, you often need to see the quantity or value of a line item claimed against a component, so you can progress the contract. A component is used in InEight Plan and InEight Progress to divide a cost item into manageable and identifiable parts, so they are easy to track. The schedule of values lets you see the totals claimed by a component. You can also use the totals to reconcile a vendor invoice with the contract line items.
The Schedule of Values tab shows the details of line item parts. Each part is made up of a description, schedule quantity, unit of measure, unit price, schedule value, and WBS code. You can choose whether to have the schedule item available to use in Plan and Progress or to hide it from those applications. The Schedule of values page lists all of the schedule items for the contract. A warning shows if the schedule value exceeds the Net price of the line item.
To add a schedule of values, click the Add schedule of value icon on the Schedule of values tab.
Add schedule item
When you add a new schedule item, the Add schedule of value slide-out panel opens, where you can fill in the pertinent information for the schedule item.
| Field | Function | |
|---|---|---|
| 1 | Contract line item ID | Select the line item associated with the schedule of value item. |
| 2 | Description | Free text entry field to describe what the schedule of value item is. |
| 3 | Schedule quantity | The total quantity of the item. The quantity must be greater than zero. |
| 4 |
UoM |
Select the unit of measure for the schedule of value item. The unit of measure can be different from the unit of measure for the line item. |
| 5 | Unit price | The unit price, in the currency of the contract, of the schedule of value item. The unit price is automatically calculated when the schedule value or schedule quantity is updated. A negative number can be entered for the unit price when an item has a negative value. |
| 6 | Schedule value | Contract calculates the schedule value based on the quantity and unit price. |
| 7 | WBS code | The WBS code assigned to the line item. |
| 8 | Hide in plan and progress | Select the box to hide the schedule item from Plan and Progress. Deselect the box to track the schedule item as a contract component in Plan. If an item has a value other than zero in Plan and Progress, you cannot deselect this check box. If you have made a mistake, you must go to Plan or Progress, and then edit the item there. After it is edited, you can deselect the check box. A schedule item that is hidden in Plan and Progress can be claimed directly from Contract. |
| 9 | Custom fields | The contract-level custom fields. |
You can also add a schedule of value item from the Line items register. Any line item type except the Limit line item type can be copied. To copy a line item from the Line items register to the schedule of values, select the line item, and then expand the Copy icon. You can then select To schedule of values. A notification shows that the line item has been added to the schedule of values. The following columns are copied with the line item:
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Line Item ID
-
Description
-
UoM
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Quantity
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Unit Price
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WBS code
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Custom fields
The Hide in Plan/Progress field in the schedule of values defaults to Yes. You must manually fill in the remaining fields. The line item is automatically associated to the schedule of values.
If the line item had been deleted or closed, the line item is copied, but the line item ID is left blank.
You can use the import and export feature to set up and maintain a large schedule of values.
Remove or Delete a schedule item
When a schedule item is not needed, you can remove it or delete it from the schedule of values. When you remove a schedule item, it is permanently removed from the contract, and subsequent schedule of value items are renumbered. When you delete a schedule item, the item shows in the register with a strikethrough, and it cannot be edited. The remaining schedule items are not renumbered, so you can maintain the schedule of values ID order. Only schedule items that have not been claimed in InEight Plan, InEight Progress, or Contract can be removed or deleted.
You can remove a schedule item if it has never been associated to a vendor change order, payment claim, or payment form. To remove a schedule item, select it, and then click the Remove schedule of value icon.
You can delete a schedule item when the vendor change order, payment form, or payment claim has a net value of 0 and the following conditions are met:
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The Contract claim sum of all claims is 0
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The Payment claim Certified section is 0
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The Payment form This submission section is 0
To delete a schedule item, select it, and then click the Delete schedule of value icon. The item is deleted and shows a strikethrough. The Hide in plan and progress check box is automatically set to Yes and disabled.
Undo a deletion
If a schedule item was deleted from the schedule of values, you can re-add it from the contract Schedule of values tab or the vendor change order Schedule of values tab. To re-add the item, click the Undo schedule removal icon.
The strikethrough is removed from the schedule item, and the value of the schedule item is added back into the contract. When you re-add a deletion in a vendor change order, the Change order adjustment section of the vendor change order Schedule of values tab is updated.